• Provides comprehensive executive-level administrative support
• Manages highly complex calendars, meetings, and executive travel arrangements
• Acts as a strategic gatekeeper and liaison between executives, senior leaders, and external stakeholders
• Prepares and edits executive communications, presentations, reports, and briefing materials
• Coordinates and schedules meetings, prepares agendas, presentation materials, minutes, and follow-up actions
• Tracks executive priorities, deadlines, and deliverables to ensure alignment with organizational goals
• Supports strategic initiatives, special projects, and confidential assignments
• Handles highly sensitive and confidential information with absolute discretion
• Anticipate executive needs and pro-actively resolve scheduling, communication, and operational challenges
• Partners closely with other executive assistants and senior leadership team members to ensure seamless coordination
• Routinely monitors own work for accuracy and completeness to ensure quality.
• Works quickly and efficiently to maintain production goals and to complete tasks on time.
• Shows initiative, problem-solving skills, and reliability.
• Able to multitask and switch direction of workflow quickly when required.

• Work with Corporate Services and Project Managers for support with contracts, branded material, and prequalifications.
• Coordinate production of proposals based on direction from Project Managers
• Coordinate production of project reports based on direction from Project Managers
• Review proposals and reports for correct formatting and branding
• Proofread proposal and reports for consistency and grammar
• Develop or modify branded material for reports, proposals, work orders, task orders, and statements of qualification
• Assist Project Managers with conference calls, meetings, documentation and follow up (both internal and external)
• Provide document backup for invoicing and collections
• Maintain accurate data within the Deltek VantagePoint database system, including project set up, tracking and reporting
• Support Professional staff with licensure efforts and state compliance requirements

• Work with Corporate Services and Project Managers for support with contracts, branded material, and prequalifications.
• Coordinate production of proposals based on direction from Project Managers
• Coordinate production of project reports based on direction from Project Managers
• Review proposals and reports for correct formatting and branding
• Proofread proposal and reports for consistency and grammar
• Develop or modify branded material for reports, proposals, work orders, task orders, and statements of qualification
• Assist Project Managers with conference calls, meetings, documentation and follow up (both internal and external)
• Provide document backup for invoicing and collections
• Maintain accurate data within the Deltek VantagePoint database system, including project set up, tracking and reporting
• Support Professional staff with licensure efforts and state compliance requirements

• Develop and maintain financial models used for budgeting and forecasting, including dashboards that support operational decision-making.
• Assist in the development and management of the annual budget and capital expenditure planning.
• Provide support in financial planning and offer insights and recommendations.
• Prepare monthly and quarterly management reports, including variance analysis and forecasts.
• Collaborate with business leaders to identify trends and provide financial insights.
• Conduct financial analyses for strategic initiatives and capital investments.
• Ensure financial planning and reporting align with accounting standards, company policies, and compliance requirements.
• Contribute to continuous improvement in FP&A processes, systems, and reporting tools.

• Oversee project design teams to provide accurate project deliverables in accordance with contract requirements.
• Lead project teams that are engaged, thriving, and producing high-quality products.
• Establish and grow strong relationships with clients that lead to repeat business.
• Build trust with both clients and project teams.
• Serve as a technical advisor while effectively delegating tasks.

• Lead and perform the design of a complete project, system, component, or process.

• Lead and provide quality assurance/quality control for assigned projects.

• Lead coordination with internal and external stakeholders to produce a well-coordinated and constructible design.

• Support the service leadership to maintain firm standards and consistency.

• Provide leadership, management, and mentorship for the design team.

• Responsible for all team activities, deliverables, and compliance with contract requirements.

• Plan and schedule necessary resources needed to support projects.

• Maintain strong relationships with existing clients and seek opportunities with potential future clients.

• Build solid client contacts and foster trusting relationships to encourage repeat business.

• Assist with proposal preparation.

• Identify additional scope and revenue opportunities related to the project.

Take technical ownership of all aspects of design for high voltage (4kV – 230kV) and EHV (above 230kV) substation projects 

• Development of General Arrangements, Plan Views and Elevation Views, Grounding Plans, Cable Trough/Conduit Plans, Specifications for Major Primary Equipment (transformers, breakers, switches, etc.), Documentation for Design Calculations, Bill of Materials
• Construction Documentation (Sequence and RFP) for studies, grounding, lighting, AC, and DC calculations for Station Service and Battery System Sizing
• Bus Fault Stress Analysis
• Technical Support for procurement and construction
• Ability to work seamlessly with Physical Designer to develop the above listed drawings.
• Ability to coordinate efforts with other various external and internal project team members, with familiarity in identifying when coordination is needed with certain design disciplines such as transmission line engineers, distribution line engineers, civil engineers, geotechnical engineers, and surveyors.
• Keenly focused on the production of high-quality work and supports continuous improvement efforts.
• Enjoys working in a fast-paced environment on multiple projects.
• Responsible for assisting with the identification of key client interests and drivers and may determine the key clients in some instances.
• Communicates client interests and drivers to project team members and develops approaches to accommodate these concerns in the performance of the work.
• Serves as a technical specialist for system protection and communication and has knowledge and skillset to provide consultation and guidance to project teams.
• Remove any impediments that are obstructing the engineering team from achieving its goals.
• Works to advise Management about how to maximize ROI for the team.
• Attending all client technical review meetings.

Billing Responsibilities:
• Oversee the full lifecycle of invoicing, including data verification, invoice generation, and ensuring accuracy and completeness of billing information.
• Lead month-end billing close procedures and reporting.
• Partner with project managers, organizational leadership, and other stakeholders to gather necessary billing information and resolve any billing-related issues efficiently.
• Become subject matter expert for billing within VantagePoint (ERP system) including but not limited to reporting, project setup, transactions, etc.
• Oversee Billing Team communications and offer timely guidance and support.
• Conduct routine review of billing data to identify and resolve discrepancies, inconsistencies and/or errors.
• Ensure compliance with Westwood's billing policies and procedures, as well as applicable regulatory standards.
• Assist with Accounts Receivable inquiries and provide resolution as needed.
• Prepare and provide guidance around lien waiver process as needed.
• Other duties as assigned.

Team Leadership Responsibilities:
• Supervise Billing staff and ensure quality/accuracy of all Biller work product.
• Deliver both one-on-one and group training to new Billers and Project Managers on billing processes/procedures.
• Coordinate and perform invoicing training for newly acquired entities.
• Design and conduct large-scale trainings for organizational groups as needed.
• Facilitate weekly billing team meetings to align priorities and address challenges.
• Provide expert guidance to the billing team and assist in resolving complex billing issues.
• Oversee team development, mentorship, performance evaluations/growth planning, and personnel decisions for assigned billing staff.
• Collaborate with IT on all billing related initiatives to enhance productivity and achieve organizational goals.
• Provide data-driven insight and foster strong relationships with internal stakeholders, including division leadership, project managers, and finance team members, to ensure effective communication and collaboration.
• Champion Westwood’s mission, vision and values, and promotes a “One Team” culture.
• Other duties as assigned.

• Selects, recommends, performs, and directs procedures and preparation of preliminary and final design
• Assist in coordination with other in-house disciplines and sub-consultant services
• Prepares plan documents and supporting design calculations
• Demonstrates knowledge and application of engineering principles and suggests design changes
• Qaulity check drawings and plans of substantial complexity and may perform some multifaceted calculations
• Adhere to Westwood CAD document control standards and file organization structure
• Able to delegate CAD assignments and determine methods and procedures
• Independently performs assignments on basic design elements
• Provides training and coordination with CAD Technicians, Grad Engineers, and Engineering Interns
• Coordinates work activities to maintain project deadlines, budgets, and ensure projects are completed on schedule
• Prepare grading designs, plan, and profile of roadways and utilities
• Prepare complete civil construction documents/improvement plan sets
• Review and understand jurisdictional code requirements and implement in the design
• Prepare construction cost estimates/quantity takeoffs
• Perform Quality Assurance/Quality Control of work product
• Assist in the submittal of project document
• Assist in jurisdictional coordination, response to comments, and preparation of submittal documents
• Maintain open communication with Project Manager and design team

• Participate in geotechnical site investigations, assignment and assessment of geotechnical laboratory tests, preparation of investigation reports, and application of site data to analyses and design.
• Interpret and analyze geotechnical data to establish type, classification and engineering characteristics of materials. Complete or assist with geotechnical engineering analyses including, but not limited to, seepage, slope stability, bearing capacity, rotational stiffness, liquefaction, and settlement analyses.
• Keep management advised of work status, workload, problems and progress as related to work assignments.
• Participate in preparation of proposals, bid documents and capital cost estimates, construction drawings and design reports.

• Participate in geotechnical site investigations, assignment and assessment of geotechnical laboratory tests, preparation of investigation reports, and application of site data to analyses and design.
• Interpret and analyze geotechnical data to establish type, classification and engineering characteristics of materials. Complete or assist with geotechnical engineering analyses including, but not limited to, seepage, slope stability, bearing capacity, rotational stiffness, liquefaction, and settlement analyses.
• Keep management advised of work status, workload, problems and progress as related to work assignments.
• Participate in preparation of proposals, bid documents and capital cost estimates, construction drawings and design reports.