• Assist Market Leaders and Project Managers with various admin tasks relating to proposals, Vantagepoint, Monday.com data entry and tracking.
• Coordinate the production of project reports based on the direction of the Project Managers
• Assisting with project management, billing reports.
• Provide document backup for invoicing and collection
• Support small business outreach documentation, track deliverables, upload deliverables to the client database, and track progress.
• Develop or modify reports, proposals, work orders, task orders, and statements of qualification
• Support Public Infrastructure Proposals development with our Marketing/Proposal team
• Maintain accurate data within the VantagePoint database and other related software, including project setup, tracking, and reporting
• Work directly with clients on requests for information, project changes, and other related deliverables
• Support Professional staff with licensure efforts and state compliance requirements
• Assist with drafting and quality control (QC) on projects
• Assist Project Managers with conference calls, meetings, documentation and follow-up (both internal and external)

• Work with lead design engineers and clients to develop electrical models and studies to support the project design process.
• Develop detailed system models that accurately represent the plant in design and perform a variety of studies, including short circuit and effective grounding, load flow and reactive power, harmonics, insulation coordination, power and energy loss, concentric neutral induced voltage, arc flash, grounding, lightning risk assessments, and transient studies for switching and overvoltage.
• Produce written reports conveying study results within the project schedule.
• Coordinate with internal project leads and project managers, as well as external clients, owners, and related engineers (such as independent and owner’s engineers).
• Review the work of others performing similar studies to ensure product quality prior to client submission.

Work as a key member of a water/wastewater team under the direction of a Project Engineer/Project Manager.

Job duties may include, but are not limited to:

• Research and evaluation of data
• Conduct field reviews and other assessments
• Prepare detailed engineering calculations
• Assist with the creation and submission of technical reports, presentations and exhibits.
• Prepare hydraulic modeling and technical reports for agency review.
• Prepare detailed construction drawings, including horizontal and vertical alignments; plan and profile; utility design and rehabilitation.
• Prepare construction cost estimates/quantity takeoffs
• Coordinate with internal team members, government entities, utility service providers and subconsultants
• Manage task assignments for budget and schedule adherence
• Perform reviews of all work product for accuracy
• Ensures division, regional, and company values, policies and practices are consistently followed within the survey service.
• Lead by example – display solid judgment, good values, trust, honesty, openness, and professionalism.

• Assist in processing bi-weekly and off-cycle payrolls.
• Learn the payroll system such that you can run ad hoc and standard reports to help validate the accuracy of the payroll and to respond to business needs.
• Assist employees with payroll system access (set up and admin), paycheck clarification, paycheck questions, verification of employment, etc., with a helpful, customer-service oriented approach.
• Learn company payroll policies and procedures and Company Handbook such that you can be a resource for the organization.
• Function with an extremely high level of detail. Take to heart that any mistakes will directly impact a person's pay.
• Register and manage payroll-related accounts with applicable states and local jurisdictions.

• Executes land development civil engineering projects efficiently (meets schedules and budgets)
• Supports land development civil teams to produce civil plan sets.
• Effectively manages internal support teams (survey, traffic, hydrology and hydraulics, etc.) – able to communicate/manage technical details as well as schedules and budgets.
• Implements QA/QC program and ensures compliance within project team.
• Works with City/County staff for approval of project plans.
• Able to manage multiple projects simultaneously and allocate resources through differing project stages.
• Administers the construction services portions of projects including RFI response, site meetings with contractors, etc.
• Effectively leads up to five (5) assigned technical personnel including:
  • Assigns and oversees project assignments;
  • Reviews work for accuracy and completeness;
  • Trains staff in civil engeering design and CAD/Civil3D;
  • Recommends compensation adjustments and/or promotions.

The compensation for this position is competitive and will be determined based on the candidate's experience, skills, and qualification. Additionally, this is bonus-eligible position, offering further potential for financial recognition based on performance and company success. 

• Collaborating with Project Managers and the marketing team to respond to prime, sub-consultant, and interview opportunities.
• Creating SOQ layouts and compelling graphics in line with requests for qualification (RFQ) requirements.
• Assisting with technical writing, editing, and proofreading content from Project Managers for SOQ submissions.
• Writing and updating resumes, boilerplate information, project descriptions, and more.
• Developing and refreshing the firm's marketing materials and templates.
• Maintaining and enhancing our marketing database.
• Engaging with professional marketing organizations and contributing to business development initiatives.
• Taking on additional tasks to improve company efficiency and foster a positive work environment.
• Lead pursuit-related activities, including qualifications, proposals, and presentations, ensuring alignment with corporate brand identity and marketing plans for the Land and Public Infrastructure Division.
• Lead, train, and mentor junior staff.
• Maintain up-to-date firm lead finding registrations and manage annual registration updates.
• Assist in identifying and vetting potential opportunities through collaboration with market and service leaders, ensuring all opportunities are recorded and updated in the company CRM.
• Direct the go/no-go process, optimizing the marketing team's time and resources.
• Manage team resources and schedules for local pursuits, implementing established win strategies for individual pursuits to ensure quality and timely submissions.
• Support business development lead with marketing strategies and provide additional marketing support to the Corporate Branding and Communications team as needed.

• Responsible for assisting the Crew Chief in the operation of a field survey crew.
• The major objectives are the quality (accuracy, thoroughness, meeting regulatory requirements, public relations) of work, safety, and maintenance of equipment.
• Must operate equipment, maintain safe work environment, protect and maintain the equipment and vehicles, accurately and efficiently collect field data and locate features..
• Record accurate and clear surveying notes
• Accurately record data points with data collector
• Set wooden stakes and iron rods, cut and clear brush, trees, etc.
• Adhere to the company’s Safety, Quality Management and Equipment Maintenance policies

• Partner with leadership to develop and enact a comprehensive strategic plan, focusing on short- and long-term growth.
• Lead service-specific proposal efforts, providing technical expertise and driving innovation in our project approaches.
• Stay ahead of industry trends, leveraging this insight to enhance our service offerings and project delivery methods.
• Implement and uphold high standards for our work products, from design standards to project reports, ensuring quality and consistency across the board.

• Prepare, monitor, and manage variable expense budgets for the office (ex: office supplies, employee relations).
• Manage office Giving Back budget and activities.
• Assist in shaping the culture of the office and modeling Westwood’s core values.
• Disperse information and updates to local staff at monthly town hall meetings.
• Manage the activities, performance and training of local Administrative Assistant.
• Ensure the front desk is staffed and phone calls are covered during business hours.
• Welcome and create a tone of professionalism for office visitors (employees, clients, vendors, etc.).
• Work with divisions to offer a seamless onboarding experience for all new hires and promotions within the office.
• Solicit, select, and manage office vendors, and suppliers as directed by the Business Administrator.
• Work with local leadership to help coordinate internal meetings and meetings with clients.
• Responsible for event coordination within the office.
• Provide expert subject matter assistance to all staff on the Vantagepoint/Deltek ERP system.
• Work with Business Administrator to facilitate IT service and support for the office.
• Ensure the office is represented within Westwood’s Safety and Health & Wellness groups.
• Monitor office space and seating status working with division leadership.
• Other duties as assigned by the Business Administrator and Regional Office Manager.

• Manage projects from inception through completion
• Prepare and manage a high volume of proposals, contracts, invoicing, work in process and account receivables
• Prepare, maintain, coordinate project schedules of multiple concurrent projects with clients
• Recruit, manage, develop, lead, inspire, coach a growing team
• Produce high-quality work and implement and maintain QA/QC procedures
• Support business development in preparation of proposals
• Able to understand proposals and contract scope of services.
• Able to identify scope creep, write and capture additional services in a timely manner
• Oversee the technical, legal, and financial aspects of various projects
• Coordinate with other disciplines and support services
• Make decisions independently in regards to various issues and methods
• Able to accept and give performance feedback