Westwood Professional Services
The Division Coordinator is responsible for supporting business initiatives and assisting the leadership team within the division, ensuring the efficient operation and coordination of administrative functions as directed by the Division Leader. This role serves as a key operational partner to division leadership - managing data integrity in business systems, facilitating information flow, coordinating logistics, and enabling leaders to focus on strategic and client-facing priorities.
The Division Coordinator works collaboratively with other Division Coordinators and Corporate Service representatives to implement company-wide initiatives, support data management activities, and drive process improvements. This position requires strong organizational skills, the ability to handle confidential information with discretion, and the capacity to independently manage multiple assignments in a fast-paced consulting environment. Domestic travel is required.
Duties and Responsibilities:
- Provide high-level administrative and operational support to the Division Leader and other leaders within the division.
- Collaborate with other Division Coordinators and Corporate Service representatives to implement company-wide initiatives, business support activities, data management tasks, data validation activities, and process improvements.
- Input, maintain, and verify business-critical data in Deltek Vantagepoint and other ERP/CRM systems used by the division, ensuring accuracy and completeness.
- Train team members on the standards and effective use of ERP/CRM systems within the division.
- Communicate division administrative standards and processes to the administration and project coordination teams within the division.
- Facilitate aggregation of financial information to the Division leadership including, but not limited to, invoicing, prebill reserves, write-offs, and unapplied cash.
- Facilitate the flow of financial information from the Division Leader to the division leadership team.
- Manage the billing team and invoicing process for Power.
- Support division communication and information management platforms.
- Prepare meeting agendas, document key decisions, and track follow-up actions for division meetings.
- Assist in planning division events.
- Travel domestically as required to support division operations and leadership needs.
